records you need to keep

Records of super guarantee payments and choice of super fund declarations must be kept by the employer for inspection by the ATO if requested.

When keeping records, employers must ensure they meet certain requirements: 

  • records must be written in English, or in a format that can be easily accessed and converted
  • super records must be kept for five years
  • if keeping electronic records, software must be available to access older digital media (discs, CDs, tape, memory sticks, drives).

Employers are still responsible for maintaining adequate records of super guarantee payments even if they are using a SBSCH to distribute super payments to employees. 

employers must keep:

  • records showing the amount of super paid for each employee
  • any documents that helped calculate the amount of super paid
  • evidence that employees were offered a choice of super fund.

Some workplace legislation, awards or agreements may require that super contributions are reported on payslips. This applies especially to companies under the Fair Work Act.

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